Services

 
 

Full Event Design & Coordination

With this package Events by Kirk will be with you throughout the process of planning your event to ensure an inspirational yet professional product. Clients will have routinely scheduled appointments with Kirk via email, telephone, and Zoom along with face-to-face planning meetings. 

EVENT GOAL ESTABLISHMENT

With Kirk you will establish the goals of the event to ensure the desired outcome.

BUDGET BREAKDOWN AND ANALYSIS

Kirk will provide a customized worksheet outlining the expenses affiliated with the event and provide payment reminders throughout the planning process.

EVENT DESIGN AND CONCEPTUALIZATION

In gathering information regarding you and the culture and style of your company Kirk will determine the design concept for your event. Kirk will provide a Pinterest board to illustrate decor, linen, furniture, event detail, etc.

VENUE RECOMMENDATION AND NEGOTIATION

Based on your budget and event goal Kirk will assist with choosing the best venue for your event. Kirk will also be in contact with the venue throughout the planning process. 

VENDOR RECOMMENDATION AND NEGOTIATION

Based on your budget and event goal Kirk will assist with choosing the best vendors for your event. Kirk will attend consultations, assist with the selection of vendors and be in contact with vendors throughout the planning process. 

REVIEW CONTRACTS AND AGREEMENTS

Kirk will review all contracts and agreements to ensure everything is in order prior to finalizing agreements. 

LICENSE AND PERMIT PROCUREMENT

Kirk will ensure you have the proper permits and licenses you need for your event.

MENU SELECTION AND COORDINATION

Kirk will work with you and the venue/ caterer of choice to customize a menu that will be a perfect fit for your event and your budget.

TRANSPORTATION MANAGEMENT

Kirk will arrange and manage any transportation you would like to provide for your guests to attend your event.

REGISTRATION MANAGEMENT

Kirk will supply and/or manage registration staffing to ensure the registration process flows smooth and effortlessly.

SWAG AND GIVEAWAY MANAGEMENT

Kirk will organize and and manage the promotional collateral and giveaways per your specifications.

EVENT ANALYSIS

Kirk will perform a full analysis of the event to let you know the reach of your event and how successful we were in meeting your event goal. 

ONSITE EVENT MANAGEMENT

  • confirm with all vendors 2 weeks prior to the event

  • verify final guest count with vendors and venue

  • create a detailed event schedule and email schedule to all vendors 1 week prior

  • vendor contact list

  • confirm load in and load out times with vendors

  • manage and oversee event setup

  • coordination of vendor arrivals and load-in

  • onsite coordination for up to 10 hours



Partial Event Design & Coordination

This package is ideal for smaller or social events. Events by Kirk will ensure your vision for the event is brought to fruition. Clients will have routinely scheduled appointments with Kirk via email, telephone, and Zoom along with face-to-face planning meetings. 

EVENT GOAL ESTABLISHMENT

With Kirk you will establish the goals of the event to ensure the desired outcome.

VENUE RECOMMENDATION AND NEGOTIATION

Based on your budget and event goal Kirk will assist with choosing the best venue for your event. Kirk will also be in contact with the venue throughout the planning process. 

VENDOR RECOMMENDATION AND NEGOTIATION

Based on your budget and event goal Kirk will assist with choosing the best vendors for your event. Kirk will attend consultations, assist with the selection of vendors and be in contact with vendors throughout the planning process. 

REVIEW CONTRACTS AND AGREEMENTS

Kirk will review all contracts and agreements to ensure everything is in order prior to finalizing agreements. 

MENU SELECTION AND COORDINATION

Kirk will work with you and the venue/ caterer of choice to customize a menu that will be a perfect fit for your event and your budget.

TRANSPORTATION MANAGEMENT

Kirk will arrange and manage any transportation you would like to provide for your guests to attend your event.

ONSITE EVENT MANAGEMENT

  • confirm with all vendors 2 weeks prior to the event

  • verify final guest count with vendors and venue

  • create a detailed event schedule and email schedule to all vendors 1 week prior

  • vendor contact list

  • confirm load in and load out times with vendors

  • manage and oversee event setup

  • coordination of vendor arrivals and load-in

  • onsite coordination for up to 10 hours


Event Day Coordination

Should you just feel the need for "day of" coordination, Events by Kirk can assist with that as well! Kirk will ensure the event you have been envisioning will come to fruition!

ONSITE EVENT MANAGEMENT

  • meet 1 month prior to event for site visit, discuss event logistics and finalize details

  • confirm with all vendors and venue 4 weeks prior to event

  • verify final guest count with vendors and venue

  • create a detailed event schedule and email schedule to all vendors 1 week prior

  • vendor contact list

  • confirm load in and load out times with vendors

  • manage and oversee event setup

  • coordination of vendor arrivals and load in

  • onsite coordination for up to 14 hours


A La Carte

A la carte items can be purchased separately or along-side an event design package. Either way, Events by Kirk is more than happy to assist in your event needs!

LICENSE AND PERMIT PROCUREMENT

Kirk will ensure you have the proper permits and licenses you need for your event. This is the perfect addition to a Partial Event Design or Event Day Coordination package.

EVENT WEBSITE

Kirk will design a SquareSpace website for your event marketing opportunities, updates, RSVP's and ticket sales. 

RSVP MANAGEMENT

This will completely eliminate the flood of emails from your guests. RSVP management includes all guest correspondence.

TRAVEL ACCOMMODATIONS

Are you planning a destination event? Events by Kirk will book your travel and correspond with your guests to ensure a stress free travel experience.

EVENT MARKETING

Let Kirk take away to time consuming task of promoting your event. Events by Kirk will develop and execute a marketing strategy to promote your event and enhance ticket sales.