Services
Full Event Design & Coordination
With this package Events by Kirk will be with you throughout the process of planning your event to ensure an inspirational yet professional product. Clients will have routinely scheduled appointments with Kirk via email, telephone, and Zoom along with face-to-face planning meetings.
EVENT GOAL ESTABLISHMENT
With Kirk you will establish the goals of the event to ensure the desired outcome.
BUDGET BREAKDOWN AND ANALYSIS
Kirk will provide a customized worksheet outlining the expenses affiliated with the event and provide payment reminders throughout the planning process.
EVENT DESIGN AND CONCEPTUALIZATION
In gathering information regarding you and the culture and style of your company Kirk will determine the design concept for your event. Kirk will provide a Pinterest board to illustrate decor, linen, furniture, event detail, etc.
VENUE RECOMMENDATION AND NEGOTIATION
Based on your budget and event goal Kirk will assist with choosing the best venue for your event. Kirk will also be in contact with the venue throughout the planning process.
VENDOR RECOMMENDATION AND NEGOTIATION
Based on your budget and event goal Kirk will assist with choosing the best vendors for your event. Kirk will attend consultations, assist with the selection of vendors and be in contact with vendors throughout the planning process.
REVIEW CONTRACTS AND AGREEMENTS
Kirk will review all contracts and agreements to ensure everything is in order prior to finalizing agreements.
LICENSE AND PERMIT PROCUREMENT
Kirk will ensure you have the proper permits and licenses you need for your event.
MENU SELECTION AND COORDINATION
Kirk will work with you and the venue/ caterer of choice to customize a menu that will be a perfect fit for your event and your budget.
TRANSPORTATION MANAGEMENT
Kirk will arrange and manage any transportation you would like to provide for your guests to attend your event.
REGISTRATION MANAGEMENT
Kirk will supply and/or manage registration staffing to ensure the registration process flows smooth and effortlessly.
SWAG AND GIVEAWAY MANAGEMENT
Kirk will organize and and manage the promotional collateral and giveaways per your specifications.
EVENT ANALYSIS
Kirk will perform a full analysis of the event to let you know the reach of your event and how successful we were in meeting your event goal.
ONSITE EVENT MANAGEMENT
confirm with all vendors 2 weeks prior to the event
verify final guest count with vendors and venue
create a detailed event schedule and email schedule to all vendors 1 week prior
vendor contact list
confirm load in and load out times with vendors
manage and oversee event setup
coordination of vendor arrivals and load-in
onsite coordination for up to 10 hours
Partial Event Design & Coordination
This package is ideal for smaller or social events. Events by Kirk will ensure your vision for the event is brought to fruition. Clients will have routinely scheduled appointments with Kirk via email, telephone, and Zoom along with face-to-face planning meetings.
EVENT GOAL ESTABLISHMENT
With Kirk you will establish the goals of the event to ensure the desired outcome.
VENUE RECOMMENDATION AND NEGOTIATION
Based on your budget and event goal Kirk will assist with choosing the best venue for your event. Kirk will also be in contact with the venue throughout the planning process.
VENDOR RECOMMENDATION AND NEGOTIATION
Based on your budget and event goal Kirk will assist with choosing the best vendors for your event. Kirk will attend consultations, assist with the selection of vendors and be in contact with vendors throughout the planning process.
REVIEW CONTRACTS AND AGREEMENTS
Kirk will review all contracts and agreements to ensure everything is in order prior to finalizing agreements.
MENU SELECTION AND COORDINATION
Kirk will work with you and the venue/ caterer of choice to customize a menu that will be a perfect fit for your event and your budget.
TRANSPORTATION MANAGEMENT
Kirk will arrange and manage any transportation you would like to provide for your guests to attend your event.
ONSITE EVENT MANAGEMENT
confirm with all vendors 2 weeks prior to the event
verify final guest count with vendors and venue
create a detailed event schedule and email schedule to all vendors 1 week prior
vendor contact list
confirm load in and load out times with vendors
manage and oversee event setup
coordination of vendor arrivals and load-in
onsite coordination for up to 10 hours
Event Day Coordination
Should you just feel the need for "day of" coordination, Events by Kirk can assist with that as well! Kirk will ensure the event you have been envisioning will come to fruition!
ONSITE EVENT MANAGEMENT
meet 1 month prior to event for site visit, discuss event logistics and finalize details
confirm with all vendors and venue 4 weeks prior to event
verify final guest count with vendors and venue
create a detailed event schedule and email schedule to all vendors 1 week prior
vendor contact list
confirm load in and load out times with vendors
manage and oversee event setup
coordination of vendor arrivals and load in
onsite coordination for up to 14 hours
A La Carte
A la carte items can be purchased separately or along-side an event design package. Either way, Events by Kirk is more than happy to assist in your event needs!
LICENSE AND PERMIT PROCUREMENT
Kirk will ensure you have the proper permits and licenses you need for your event. This is the perfect addition to a Partial Event Design or Event Day Coordination package.
EVENT WEBSITE
Kirk will design a SquareSpace website for your event marketing opportunities, updates, RSVP's and ticket sales.
RSVP MANAGEMENT
This will completely eliminate the flood of emails from your guests. RSVP management includes all guest correspondence.
TRAVEL ACCOMMODATIONS
Are you planning a destination event? Events by Kirk will book your travel and correspond with your guests to ensure a stress free travel experience.
EVENT MARKETING
Let Kirk take away to time consuming task of promoting your event. Events by Kirk will develop and execute a marketing strategy to promote your event and enhance ticket sales.